Expense reimbursements (Yokoy)

Please note that this information relates to expense claims that are processed by the TRF Dean's Office or the administration of the Department of Theology. The procedure for expense claims at the Department of Religious Studies differs from this.

Before submitting expenses, please add Patrizia Stadler von Ah, Sonia Caflisch and Rosa Pittorino as assistants in Yokoy. Instructions for doing so can be found at the bottom of this page.

1. Log in on the Yokoy website or the Yokoy app on your mobile device (available for iOS and Android)
2. Upload the receipt for your expenses.
3. Under ‘Business purpose / description’, before giving the actual reason, first indicate whether the expense is to be billed by the Dean's Office («Dekanat», e.g. travel expenses, doctoral program, global credit) or the Department of Theology («ThS», e.g. SNF project, equipment fund): ‘Dekanat – [description of expense]’ or ‘ThS – [description of expense]’ (replace the placeholder ‘[description of expense]’ with an appropriate description).
   The following list provides an overview of which cost objects are billed by the Dean's Office and which by the Department of Theology:

   Dean's office	Department of Theology
   Travel expenses WNW	Project expenses (SNF, ERC, other)
   Academic career development	Expenses at departments und centers
   GK (global credit)	EK (equipment fund)
   Dean's credit

4. Fill in all other required fields and check that the information automatically transferred from the receipt is correct. 
   • If the expenses relate to other people (e.g. dinner guests), please upload a PDF with the names of all participants.
5. Click on ‘Save’ (NOT on ‘Submit’).
6. You can now close/exit Yokoy. The recorded expense will be checked and submitted by one of the assistants on file.

1. Log in on the Yokoy website or the Yokoy app on your mobile device (available for iOS and Android)
2. Click on your initials in the corner of the browser window or on the three lines [≡] in the
   mobile app and then on “My profile”.
3. Under “Assistant & Delegate”, find the relevant persons and add them. Please enter the following persons as assistants:
   • Sonia Caflisch
   • Rosa Pittorino
   • Patrizia Stadler von Ah
   • Employees who belong to an institute should also enter the relevant administrative assistants.
4. Save the changes.
5. The assistants are now saved. You can upload and save your expenses as described in the instructions (see above).